2018 Boat Entrant Application5th Annual Newport Beach Wooden Boat Festival
2018 Registration Forms
- $100/In-water boat entry fee
- $50 on-land boat entry fee
Dates & Times
Friday, June 8, 2018
- 10 am – 6 pm: Boat Entrant Check-in, packets, swag bag and boat placement.
- 5-6:30 pm: VIP Welcome Reception aboard 125’ schooner, Spirit of Dana Point, (details to follow).
Saturday, June 9, 2018
- 7-9:30 am: Final Set-up
- 10:00 am: Open to the Public
- 4:30-5 pm: Closing Celebration
- 5:30 pm: End of Public Viewing (Boats can stay until 11:00 am, Sunday, June 10, 2018)
- 5:30 pm: Spirit of Dana Point Presentation & Speaking Event.
Sunday, June 10, 2018
- 11:00 am: Wooden Boat Parade – 90 minutes around Newport Harbor.
- All boats and exhibitors must have removed all their property from BYC grounds.
- 1:00 pm: Heritage Sail-By (participation open to all wooden hull sail boats). Details to follow.
Community event. Open to the public.
The Newport Beach Wooden Boat Festival’s mission is to honor and celebrate the heritage and the craftsmanship of wooden boats. A portion of the proceeds from the event will support the Balboa Yacht Club (BYC) Competitive Edge Fund for youth and other maritime programs. Please join us in celebrating this heritage with our community at this year’s 5th annual event.
The Wooden Boat Festival is held on the waterfront at
Balboa Yacht Club, 1801 Bayside Drive, Corona del Mar, CA 92625.
Submit your application to participate in this year’s event. Wooden boats must be show-ready. The “Early- Bird” application deadline is 5:00 pm PST, Friday, March 30, 2018. Save $50 by entering early. The application fee is $100 after March 30, 2018. The application must be complete and include the items indicated below:
- Completed Application with signed Liability Release
- Proof of Insurance
- High Resolution (300 dpi minimum) Color Photograph of the Entry Boat
- Paragraph write-up about the story and interesting history of your unique wooden boat. This, along with the photograph, will be used for the program and reader boards.
CHECK-IN Friday, June 8, 2018
Prior to the event you will be advised of a specific time slot to bring your boat to BYC. Boat entrants must pick up check-in packets at CHECK-IN. Every entry will receive a laminated reader board for their boat to prominently display in public view from dockside. “Do Not Board”, ”Please Remove Your
Shoes”, and/or “Please Do Not Touch” signage is available upon request. “For Sale” signs may not be displayed while at the event. Boat owners or brokers may have 8½” x 11” flyers on board to hand out to interested parties noting “Available”.
The WBF White Glove Committee will assign in-water docking and on-land spaces for Boat Entrants at its discretion. WBF has a limited number of spaces for both in-the-water and trailered vessels. Location will be assigned to accepted vessels based on their length, freeboard, beam and draft, the date the complete application was received and applicable special requirements.
All exhibitors must wear their WBF badge while on BYC grounds and inside the BYC Clubhouse.
No vehicles are allowed on site after 9 am Saturday, June 9, 2018. There will be no street parking. No vehicles may be left unattended on BYC grounds at any time. A free shuttle between the Wooden Boat Festival and an off-site parking area will run all day Saturday, June 9, 2018.
The Festival Committee has decided that this year only the Ralph Rodheim Perpetual Trophy will be presented to the Best-in-Show boat. This determination will be made by a team of expert judges, based on a select set of criteria. This award is not open to prior Best-in-Show winners. If you are interested in having your boat judged for this award and would like to see the judging criteria, please let us know.
BOAT SELECTION & INVITATIONS
Space is limited and applications are considered on several factors including but not limited to the boat’s merit, new or previous exhibition, the number of boats on display, and timely receipt of the application. The selection committee reserves the right to reject an application at its discretion. Accepted applicants will be notified of their acceptance and invited by email and/or telephone after Monday, April 30, 2018 to bring their boat to BYC on Friday, June 8, 2018 to exhibit at the WBF. Boat owner must provide the documentation listed under the Eligibility Section and provide the specifications and history write-up for the featured vessel as set forth on pages 1 & 2 of this Application. All boats must be ready for visitors by 9 am Saturday morning June 9, 2018 and will remain until 6 pm that day. If you do not want visitors on board, please let us know and we will provide signage advising the public of viewing privileges only. Boat Sitters are available to help watch over your boat. All boats must be off the BYC docks no later than 11 am Sunday, June 10, 2018.
Complete both pages of the Entry Form and submit to Balboa Yacht Club (WBF) by April 30, 2018. Please retain a copy for your files.
Terms and Conditions - Release of Liability
The vessel Owner/Exhibitor (Owner) agrees that Balboa Yacht Club, its Officers, Directors, Committee Members, volunteers and staff (BYC), will be held harmless from liability for damages arising from any accident caused by Owner, Owner’s guests or Owner’s vessel, including injury to Owner or damage to Owner’s property, and that Owner’s participation in this event is entirely at Owner’s risk. Owner will be responsible for any damage to BYC property and any other owner/exhibitor’s property, BYC will not accept any liability for property damage or personal injury or death sustained prior to, during, or after the event.
I do hereby certify that I am in receipt of this Wooden Boat Festival application information, rules, and liability release and have read and understand them and agree to adhere to the same.