(949) 673-3515 x 135 | Saturday June 10, 2017

Artists & Exhibitors Application

4th Annual Newport Beach Wooden Boat Festival
The Wooden Boat Festival (WBF) is an annual community event, open to the public.
Its mission is to honor and celebrate the heritage and the craftsmanship of wooden boats.  A portion of the proceeds from the event will support the Balboa Yacht Club (BYC) Competitive Edge Fund for youth and other maritime programs.  Please join us in celebrating this heritage with our community at this year’s 4th annual event.

Are you or your company interested in being a featured artist/exhibitor at the Newport Beach Wooden Boat Festival in one of these categories?

  • Nautical or Marine Artist
  • Marine Service Vendor
  • Maritime Education
  • Non-Profit Organization
  • Other
Dates & Times
April 14, 2017

5 pm Due date for Exhibitor applications

May 15, 2017

Festival selects Exhibitors

Friday, June 9, 2017

Noon-6 pm Exhibitors receive space assignments and dress their booth.

Saturday, June 10, 2017
  • 7 – 9 am Dining room opens for breakfast
  • 7 – 9:30 am Final set up of booths
  • 10:00 am Open to the public
  • 10 am – 3 pm People’s Choice Voting
  • 4:30 – 5 pm Awards Celebration
  • 5:30 pm End of event; boats and exhibitors may begin leaving
Sunday, June 11, 2017

11 am All boats and exhibitors must have removed all of their property and refuse from BYC grounds

Details
BOOTH SPACE

An exhibit space is 10’ x 10’ out of doors. The Exhibitor will be provided with a 10 x 10’ canopy, table and 2 chairs. Exhibitors may use their own signage, and will provide their own drapes and other booth appointments. Artists may set up an easel on the grounds to create during the Festival with prior notice to and approval of the organizers. Requests for specific sites will be considered, but assignments are at the discretion of the Wooden Boat Festival. Booths must be ready for the public by 9:30 a.m. Saturday, June 10, 2017. Booths must be staffed and remain open from 9:30 a.m. to 5:30 pm on Saturday, June 10, 2017. If power is required, please indicate so on the application form.

BOOTH SPACE FEE

A $200.00 booth space fee must accompany the application for space. Fee refunds will only be made to those applicants who were not accepted for exhibit space or cancellation of the event by Balboa Yacht Club.

CHECK-IN & EXHIBITOR BADGES

Exhibitors must pick up check-in packets at Exhibitor Check-In prior to setting up. Each Exhibitor will be given two Exhibitor badges in the check-in packet that will serve as admission to the festival. All exhibitors must wear their WBF badge while on BYC grounds.

BOOTH SET-UP

Exhibitors will receive their booth assignments on Friday, June 9, 2017, between noon and 5:00 p.m. Booths must be set up by 9:30 a.m. on Saturday, June 10, 2017. Vehicles must be removed from Balboa Yacht Club by 9:00 a.m. Saturday. There is no overnight parking.

PARKING

No vehicles are allowed on site after 9 a.m. Saturday. A shuttle between the Wooden Boat Festival at BYC and off-site parking at 1800 Corporate Center Drive, off Pacific Coast Highway, will run every 15 minutes from approximately 8:30 a.m. to 5:30 p.m. on Saturday, June 10, 2017.

TAXES

Sales taxes are the responsibility of the vendor. Exhibitors must report sales tax and pay any sales taxes due to the State of California.

FOOD & BEVERAGES

Food and beverages will be available to exhibitors and guests at Balboa Yacht Club. No other food and beverages are permitted on the grounds.

Location

LOCATION

The Wooden Boat Festival is held on the waterfront at Balboa Yacht Club, 1801 Bayside Drive, Corona del Mar, CA 92625.

Exhibitor Rules & Regulations
EXHIBITOR RULES & REGULATIONS
  1. The Balboa Yacht Club (BYC) reserves the right to decline an application for any reason. Refunds of payment will be made only to applicants not accepted for participation.
  2. Booth spaces will be assigned by the Wooden Boat Festival committee.
  3. Exhibitors must pick up check-in packets at Vendor Check-In prior to setting up.
  4. Each Exhibitor will be given two Exhibitor badges in the check-in packet that will serve as admission to the Festival.
  5. No vehicles are allowed on site after 9 a.m. Saturday.
  6. No pets are allowed on BYC grounds.
  7. BYC reserves the right to make changes to the site layout at any time.
  8. Exhibitors are not allowed to place merchandise, tables, ice chests, chairs, etc., beyond their designated booth space.
  9. Booths must be set up by 9:30 am, Saturday, June 10, 2017.
  10. Booths must remain open and intact for the entire duration of the festival: 10 am to 5:30 pm Saturday, June 10, 2017.
  11. Exhibitors must be present on site during the entire Festival.
  12. All vendors selling anything must have a City of Newport Beach business license.
  13. All Exhibitors must wear their WBF badge while on BYC grounds.
  14. Exhibitors must vacate their booth by 7:00 on June 10, 2017
RELEASE OF LIABILITY

The Exhibitor (Exhibitor) agrees that Balboa Yacht Club, its Officers, Directors, Committee Members, volunteers and staff (BYC), will be held harmless from liability for damages arising from any accident caused by Exhibitor, Exhibitor’s guests or Exhibitor’s display, including injury to Exhibitor or damage to Exhibitor’s property, and that Exhibitor’s participation in this event is entirely at Exhibitor’s risk. Exhibitor will be responsible for any damage to BYC property and any other Exhibitor’s property, BYC will not accept any liability for property damage or personal injury or death sustained prior to, during, or after the event.